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Top 10 Reasons why owning an office shredder will not protect your confidential documents
1) Discarded shreds only tell the bad guys what to take. The shredded materials from an office shredder are relatively easy to put back together. There is even a service available that electronically scans shreds for the purpose of reconstructing documents. If your shreds are simply thrown out in the office trash, all you have done is show the dumpster divers what to take. How DataShredder makes a difference: We shred massive volumes of material into cross-cut shreds of 1/32" x 1/2", which during the process is commingled with materials from scores of other businesses. As a result, it is virtually impossible to reconstruct any single document. And, because the vast majority of shredding services recycle the materials, the process they use does not create a situation where the shredded materials are retainable by unauthorized personnel. 2) Employees don’t use shredders. In most small and medium sized offices, employees are already overwhelmed with work. It is not realistic to expect that a busy employee is going to faithfully go through the time-consuming inconvenience of laboriously putting everything they should destroy through a slow office shredder. Even if they place the materials near the shredder, someone often decides to throw them out to avoid the hassle and mess. How DataShredder makes a difference: We provide, free of rental charge, secure containers into which employees can securely and conveniently deposit the documents that should be shredded. Simply put, convenience equals compliance and peace of mind. 3) Shredding yourself provides no record of compliance. In the event of a privacy violation, compliant or audit, it is very likely that your firm will be asked to verify its compliance to information protection regulations. Shredding discarded information yourself provides you with no verifiable record of ongoing regulatory compliance. How DataShredder makes a difference: We provide a verified, ongoing record of regular compliance with legally mandated information destruction requirements. A Certificate of Destruction is provided with each and every service. 4) Employees should not handle some sensitive information. When your employees do the shredding, you have two options: 1) You either have entry-level employees shred, in which case you may expose sensitive personnel records and competitive information to individuals not meant to see it, or 2) management-level employees, who are especially busy and paid top dollar to do more important work, do the shredding. Neither situation is acceptable. How DataShredder makes a difference: Outsourcing your document destruction to DataShredder solves this dilemma. Information destruction happens very quickly with little, if any, handling by the shredding service’s screened personnel. 5) Office shredders break down. If you have ever owned an office shredder, you know they have a tendency to break down – even more so if you use them to shred everything you should. When this happens, the material to be destroyed piles up until the machine is repaired or replaced. The burden can become so great that there is a strong possibility that employees will cut corners and dispose of the material without destroying it in order to catch up. How DataShredder makes a difference: If your company is using DataShredder's service, you are out of the equipment business for good. The solution to your information destruction compliance is secure, quick and convenient. 6) Office shredders won’t help you with large record purges. Even if an office shredder could keep up with the large volume of daily shredding (which, in most cases, it can’t), what happens when you have to destroy more records than normal? Maybe you are cleaning old records out of storage or someone just cleans out their office. Even the slightest surge in the amount of material to be destroyed creates a nightmare for employees armed only with a small office shredder. Of course, the greater risk is that someone will simply decide not to shred it. How DataShredder makes a difference: DataShredder uses industrial shredders capable of destroying hundreds of pounds of material per minute. Even a major purge of records doesn’t give our equipment the slightest problem. 7) An office shredder can’t handle some materials. The papers that need to be shredded are often held together by binders, paper clips, staples and covers. These items normally need to be removed as the office shredders will not handle this material. Tapes, CDs, and other media also have confidential information on them. These items are only going to permanently end the already short life of the office shredder if you try to destroy them yourself. How DataShredder makes a difference: DataShredder uses large industrial destruction equipment, we can handle anything you throw at us. 8) The cost of appropriate office shredding equipment: Commercial/Office grade shredders start at over $1,000 and can climb as high, with maintenance and service, to $3800. It's true, you can purchase a paper shredder at your local retail store for under $50, but anyone who has ever used a shredder, such as this, for anything more than their Mastercard bill can tell you, in an office environment, this simply will not do. How DataShredder makes a difference: It would take the average business more than 10 years of DataShredder's services to equal the cost of just appropriate office shredder. In which time, you'd have had to replace it more than once! 9) Consider the contaminants: All office shredders, regardless of price, will contaminate your office space with disruptive noise and unnecessary and potentially harmful dust/debris. How DataShredder makes a difference: We remove the materials from your office and shred them either on-site or at our service facility, keeping your office free of debris and contaminants. 10) And don’t forget about those old computers! Before you recycle, discard, donate or sell that old computer, you MUST make sure it has NO personal or competitive information left on it. Countless headlines and broadcast news stories around the world have reported on organizations getting in significant legal trouble because confidential information was found on discarded computers. How DataShredder makes a difference: We completely and thoroughly destroy hard drives, making it impossible for theives to recover any information that may ever have been stored on them. DataShredder also responsibly recycles all electronics: Hard drives, CPUs, laptops, monitors, small printers and scanners, keyboards, mice, random cables and wires, even back-up batteries. Here at DataShredder, we are information destruction professionals, first and foremost. Our valued customer's security is priority 1. We welcome you to contact us today to discover how secure, convenient and affordable our service is and start enjoying the peace of mind that your business is in full compliance with all local, state and federal regulations. We're just a simple toll-free call away - 1-800-622-1808 Servicing all of greater Boston, northeast Massachusetts and southern New Hampshire. |
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